Date: 4/13/2006
From: Bobbi Reynolds
To: Com-Admins-l@lists.ufl.edu
Subject: Negative Balance Report for 04/13/2006
Attachment: Negative_Balances_04132006.xls


Our office, in anticipation of the memorandum issued by the
Controller's Office monthly, is reviewing the commitment balances
bi-weekly.   We will be providing the report to you bi-weekly for your
review and resolution.   We are comparing the negative balances with
the previous
report and will be contacting departments that continue to have
unresolved negative balances.  

The attached report has two worksheets.  The first, labeled Negative
Balances Only, contains the list of all dept id's/funds with a
negative balance and indicates if the balance was negative on the last
report (run on 03/28/06).  The second worksheet, labeled All Balances,
contains all of the current balances on the College of Medicine Dept
Id's/Funds.

We are providing this report to you so that you can review all your
balances and transfer $$ between funds if possible instead of waiting
for Cash Management.

Many of you continue to have negative balances in Fund 179.  If this
is because of payroll default issues, we have had a special report
created for the College of Medicine.  It can be found out in
Enterprise Reporting > Special Newsboxes > Health Science Center >
29000000 - College of Medicine > COM Payroll Cost Distribution - Fund
179 Program
6101.  The report allows you to pick a pay end date but leave this
field blank .... the report will then run for ALL pay end dates.   The
report was created to display only the dept id's used for the HR
default.  Choose your department's dept id and run the report to
display all activity in Fund 179 Program 6101.  Fix ALL the
outstanding
transactions ASAP.

If you have any questions, please call Rosemary or I at 265-7951.  

Bobbi