Date: 5/22/2006
From: Kathy Peck
To: Com-Admins-L@lists.ufl.edu
Subject: Negative Balances
Attachment: None


** High Priority **

Folks:

You or your Chair should have received an email with a  report of
projects with negative balances in the 201, 209, 211, and 212 funds.  If
you did not receive this report, check with your Chair.  The email also
included a memo from Mike McKee.

You should have received two spreadsheets.  One spreadsheet is for
sponsored program projects in funds 201 and 209.  The negative balance
is in column Z.  The other spreadsheet is for negative cash balances in
funds 211 and 212.  The negative balance is in column M.  It is a
positive number but it represents a negative cash balance.

In accordance with the Controller's memo, the negative balances need to
be resolved by June 2nd.  This is a very tight time line so you will
need to make this a priority.  I suggest that you start with the
projects with the largest negative balances and work down to the
projects with the smallest negative balances.  The financial services
staff and myself are available to assist you if you need help.  

For this clean up effort, Diego Vazquez  in C&G will be the College of
Medicine contact.  Please contact Diego Vazquez for any issues C&G needs
to resolve for you such as an incorrect budget, submitting journal
entries; opening closed projects.  Please copy me on your correspondence
with Diego Vazquez.

Please note that regardless of the Controller's memo indicating that
after June 2nd, the C&G office "will begin to move charges to college
default accounts",the College of Medicine Dean's office has decided to
deal with any resolution after June 2nd at the department level.  If a
department has funds in its overhead cost center, the negative balances
will be moved to the department's overhead fund. 

Thank you for your attention to this matter and please feel free to
call with any questions.

Kathy

Katherine L. Peck
Director
Dean's Office, College of Medicine
University of Florida
(352) 265-7951